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overview

The Undergraduate Student Association (USA) Elections Board is the independent third party administrator of undergraduate student elections. At the end of each year, elections are held for the 15 offices of the Undergraduate Student Association Council (USAC). 

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Our primary purpose is to control, conduct and manage all activities related to USAC elections to ensure impartial administration of USAC elections in accordance with the Undergraduate Student Association Constitution, the Undergraduate Student Association Bylaws, and the Election Code. Our main goal is to create a safe election environment where students can exercise their right to make a difference at UCLA. 

 

Through our 5 operating committees, the Elections Board works to conduct marketing/outreach campaigns, plan elections related events, and enforce all election-related regulations. Directors will be chosen to lead each of the committees (Investigations, Marketing, External Relations, Finance, Endorsements) to ensure the smooth administration of any and all election-related matters during the academic year. Staff members work in each of the committees to aid their directors in carrying out the tasks of their respective committees.

To learn more about the Elections Board, you can read our guiding document.

Election Code
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Committees

Marketing Committee

The Marketing Committee serves as the advertisement arm of the Elections Board. Led by the Director of Marketing, the Marketing Committee is responsible for increasing engagement with USAC elections, designing graphics, maintaining Elections Board social media accounts and websites. Staffers assist the Director of Marketing in carrying out the duties of the Committee. Aside from working with the Chair, the Marketing Committee works very closely with the External Relations Committee, to carry out the respective duties of each committee. 

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Committee Responsibilities 

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  • Promotes USAC Elections through various mediums (social media, campus media, website, other means) to increase voter turnout;

  • Extensively promotes and advertises Candidate Application Packets during the Candidate Application Packet filing period prior to the election season; 

  • Promotes any other election-related affairs as deemed necessary;

  • Designs graphics and content for all promotional/advertising materials;

  • Responsible for maintaining and updating the Elections Board social media accounts;

  • Responsible for maintaining and updating the Elections Board website;

  • Updates forms and documents prior to Election season; 

  • Organizes the “Candidate Orientation” event;

  • Assist the Elections Board Chair with their duties and be responsible to them;

  • Assist the other members of the Elections Board when necessary; 

  • Carry out other duties and functions as required by the Elections Board Chair and the Election Code;

  • Carry out other functions and duties as required under the Undergraduate Student Association (USA) Constitution and Bylaws.

External Relations Committee

The External Relations Committee serves as the communication arm of the Elections Board. Led by the Director of External Relations, the External Relations Committee is responsible for communication between the Elections Board and campus entities. The Committee is responsible for external outreach to promote awareness of USAC Elections. Staffers assist the Director of External Relations in carrying out the duties of the Committee. Aside from working with the Chair, the External Relations Committee works very closely with the Marketing Committee, to carry out the respective duties of each committee. 

Committee Responsibilities 

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  • Conducts external outreach to raise awareness about USAC elections; 

  • Responsible for communication and collaboration with student affairs entities (ASUCLA, UCLA Rec, OCHC, ResLife, etc.); 

  • Responsible for communication with administrative bodies (my.UCLA);

  • Responsible for organizing “Meet the Candidates” event; 

  • Responsible for organizing “Candidate Debates”;

  • Responsible for informing candidates at the Candidate Orientation Meeting about “Meet the Candidates” and “Candidate Debates”; 

  • Assists the Chair and is responsible to them; 

  • Carry out other duties and functions as required by the Elections Board Chair and the Election Code;

  • Carry out other functions and duties as required under the Undergraduate Student Association (USA) Constitution and Bylaws. 

Investigations Committee

The Investigations Committee serves as the investigative and enforcement arm of the Elections Board. Led by the Director of Investigations, the Investigations Committee is responsible for ensuring the integrity and impartiality of USAC Elections. Staffers assist the Director of Investigations in carrying out the duties of the Committee. 

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Committee Responsibilities 

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  • Investigates alleged violations or infractions of the election code committed by any campaign participant; 

  • Approves campaign literature and all other campaign materials, adhering to the procedures dictated by the Election Code; 

  • Responsible for reading complaints entered or submitted by any member of the Association; and responds appropriately within a reasonable time frame (48 hours);

  • Contacts petitioner of a complaint and the accused to gather information and evidence for the specified alleged violation; 

  • Determines whether further investigation is required from the initial complaint;

  • Determines whether a violation has occurred (based on preponderance) upon further investigation of the complaint, and issues an appropriate sanction;

  • Writes a report on any complaint submitted to the Elections Board; 

  • Serves as the representative of the Elections Board before the Undergraduate Student Association Judicial Board in cases of appeal, if asked to do so by the Chair

  • Assists the Chair in their duties and be responsible to them;

  • Carry out other duties and functions as required by the Elections Board Chair and the Election Code;

  • Carry out other functions and duties as required under the Undergraduate Student Association (USA) Constitution and Bylaws.

Finance Committee

The Finance Committee serves as the financial regulatory arm of the Elections Board. Led by the Director of Finance, the Finance Committee is responsible for verifying all financial information submitted by candidates during the USAC Elections. Staffers assist the Director of Finance to carry out the duties of the Committee.

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Committee Responsibilities 

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  • Administers campaign finance provisions and regulations as stated in the Undergraduate Student Association (USA) Constitution, Bylaws, and the Election Code;

  • Enforces all campaign finance provisions and regulations;

  • Regulates campaign spending limits during USAC Elections; 

  • Audits and verifies financial records of all USAC candidates and slates; 

  • Investigates potential violations of USAC campaign violations and refers the matter to the Investigations Committee upon finding of a violation; 

  • Issues campaign finance guidelines before elections and informs candidate at the Candidate Orientation Meeting; 

  • Responsible for completion and submission of all Elections Board requisitions;

  • Assists the Chair and is responsible to them; 

  • Carry out other duties and functions as required by the Elections Board Chair and the Election Code;

  • Carry out other functions and duties as required under the Undergraduate Student Association (USA) Constitution and Bylaws. 

Endorsements Committee

The Endorsements Committee serves as the main liaison between the Elections Board and student organizations. The Endorsements Committee is responsible for keeping student organizations informed about USAC Elections. Staffers assist the Director of Endorsements in carrying out the duties of the Committee.

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Committee Responsibilities 

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  • Responsible for informing student organizations about Candidate Application Packets, Endorsement hearings, and voting during Election week; 

  • Responsible for organizing and conducting official endorsement hearings and regulations;

  • Responsible for validating endorsing entities; 

  • Responsible for compiling the final official list of all endorsing parties for the upcoming USAC Elections and making them accessible to the general public;

  • Assists the Chair and is responsible to them; 

  • Carry out other duties and functions as required by the Elections Board Chair and the Election Code;

  • Carry out other functions and duties as required under the Undergraduate Student Association (USA) Constitution and Bylaws.  

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